Payroll Resources
Tip: You will find MANY resources on this page. To make it easier to locate what you are looking for, hold down the ctrl + f keys on your keyboard and begin typing in the search box field that pops up which will take you to that topic.
Add fringe benefits to paychecks
Add overtime pay to an employee
Add pay history to QBO Payroll
Automatically match QBO payroll transactions
Cancel Your QB Payroll Subscription
Change a direct deposit paycheck to a paper paycheck in QB Payroll
Change your payroll bank account
Change your primary principal, payroll admin, or other payroll contact
Check e-file and/or e-pay status for payroll taxes
Edit, delete, or void employee paychecks
Export your online payroll to QBDT
Get help if you’re over a direct deposit limit
Gross to net payroll calculation
Import your employees and pay history from ADP, Gusto, or Paychex
Invite your employees to QB Workforce to see pay stubs, W-2s and more
Keyboard shortcuts for QBO on how to run payroll
Manage your Accounting preferences in QBO Payroll
Manage your pay items in QBO Payroll (payroll item list)
Manually enter payroll paychecks in QBO
Payroll 101: payroll tips for SMB’s
Payroll Taxes & Forms included with QBO Payroll
Pay and file your local taxes in QBOP
Pay your Federal tax liability when it’s over 100k
Print or reprint paychecks and pay stubs
Record tax payments made outside of QBO Payroll
Resolve a non-sufficient funds (NSF) hold on your payroll service
Resolve a payroll tax overpayment
Salary vs. Owner’s draw: How to pay yourself as a business owner
Send in your payroll tax notice
Set up and collect garnishments
Set up and manage payroll schedules
Set up and manage your Auto Payroll in QBO Payroll
Set up or change your payroll tax filing or payment schedules
Set up QBO Payroll to pay and file your payroll taxes and forms
Set up a cash advance repayment deduction
Set up an HSA item in QBO Payroll
Set up and pay an owner's draw
Set up and track time off in payroll
Set up and pay overtime based on different hourly rates
Setting up local taxes in QBO Payroll
State Agency websites for payroll
States w/Mandated Retirement Programs
Terminate or change your employee's status on payroll
The Beginner’s guide to Payroll (e-book)
Track payroll expenses by classes and projects in QBO Payroll
Timing for W2 filing, delivery & access for EE’s
Track hourly labor costs and profitability by project in QBO
Update your State unemployment insurance (SUI) rate
Upload employee docs to QBO Payroll
Use HR Services in QBO Payroll Premium & Elite
View your pay stubs, time off, and YTD pay in QB Workforce
How to Videos
For Employers: How to add employees in QBO Payroll with employee self-setup
For Employees: How to set up and use QB Workforce to see pay stubs and W2s
How to add prior payroll tax payments in QBO Payroll
How to connect your bank to QBO Payroll
How to create and file 1099’s in QBO
How to import employee and pay history from ADP, Paychex, or Gusto into QBO Payroll
How to pay contractors with direct deposit in QBO
How to enter pay history in QBO Payroll
How to enter your payroll tax info in QBO Payroll
How to file W2's in QBO Payroll
How to print W2’s in QBO Payroll
How to set up paid time off in QBO Payroll
States that assess local payroll taxes
Local taxes are payroll taxes employees and/or employers must pay in a handful of states. These are in addition to the required State Withholding tax. They can be city, county, municipality, or school district taxes. Below are links for local tax agency info for each respective state that assesses local taxes:
States that require Third Party Agent approval
Authorize Intuit as your Colorado unemployment Third Party Agent
Authorize Intuit as your District of Columbia Withholding and Unemployment Third Party Agent
Authorize Intuit as your Hawaii Unemployment Third Party Agent
Authorize Intuit as your Indiana Unemployment Third Party Agent
Authorize Intuit as your Iowa Unemployment Third Party Agent
Authorize Intuit as your Maryland Unemployment Third Party Agent
Authorize Intuit as your Massachusetts Unemployment Third Party Agent
Authorize Intuit as your Minnesota Unemployment Third Party Agent
Authorize Intuit as your Nevada Unemployment Third Party Agent
Authorize Intuit as your New Mexico Unemployment Third Party Agent
Authorize Intuit as your New York Withholding Third Party Agent
Authorize Intuit as your North Carolina Unemployment Third Party Agent
Authorize Intuit as your Pennsylvania Unemployment Third Party Agent
Authorize Intuit as your Texas Unemployment Third Party Agent
States that have PFML Programs
Here are states as of January 2024 that have Paid Family Medical Leave programs and how to setup in QBO Payroll:
Colorado Family and Medical Leave Insurance Program
Massachusetts Paid Family and Medical Leave
New Hampshire Voluntary Paid Family Medical Leave
SMB Tips
SMB’s that hire an actual workforce (W2 employees) need to remain compliant with the ever-changing payroll landscape.
Here are 5 Payroll Compliance best practices:
Use reliable payroll software: Let the software do the heavy lifting of calculating, paying and filing your payroll tax liability for you so that you can focus on what’s truly important and the things you want to actually work on.
Stay up-to-date with labor laws & regulations: SMB’s should stay informed about changes to labor laws and/or regulations to ensure compliance. This includes Federal, state and local laws related to payroll taxes, min. wage, OT pay and other payroll-related matters.
Maintain accurate records: SMB’s should maintain accurate records of employee (EE) information, including hours worked, wages paid and taxes withheld. This info should be kept in a secure location (stored digitally) and easily accessible for auditing purposes.
Have a strong Time and Attendance system: Labor is often an employers greatest expense; it’s important to ensure time is being tracked accurately and to pay employees for the actual time they worked. Having this type of system in place keeps accurate records of time worked which in turn makes the payroll process much easier to manage.
Always verify employees are classified correctly: Misclassifying employees as independent contractors can be costly to say the least and it’s a huge mistake that a lot of SMB’s make. Make sure that you do your due diligence by using a Trusted Advisor or doing your own research. Click here for more info.
We use cookies to improve your experience and to help us understand how you use our site. Please refer to our cookie notice and privacy statement for more information regarding cookies and other third-party tracking that may be enabled.
